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Tim Jester
April 23rd, 2018

Companies leverage countless digital solutions to empower their business users. But managing several access points and credentials is risky and cumbersome. Leverage federated access to prevent your teams from falling behind.

Even small businesses use countless software and services. Maintaining stability in these areas is critical to a capable enterprise. Dozens of passwords per user leads to inefficiencies and security risks.

When users lose their passwords, it slows them down. Multiply this risk by the number of applications they use on a given day. A federated access solution works with both on-premise and cloud solutions to consolidate.

Right now, your employees are cycling through birthdays and pet names creating passwords. They’re doing this with multiple channels, sometimes using the same one for all. You can build a relationship with a provider to bring risks and inefficiencies to an end.

7 Common Questions about Federated Access

Does this sound like an opportunity for your business? There are even more benefits you’ll be happy to know. Imagine resolving all the conflicts your business users have with application gateways.

We’ve identified seven common questions business leaders ask about federated access. Take these ideas into account as you consider how you will move forward.

1. What is Federated Access?

Federated access is a practical term for federated identity management (FIM). It’s a process where companies hire third-parties to make identity management safer and more efficient.

These third-parties give business users encrypted tokens to use in place of passwords. Business users need only use their own token to access all software and storage. The users’ companies thereby form a trusting bond with these third parties.

These services are different than most cloud-based single sign-on (SSO) products. They do not forward usernames and passwords. FIM centralizes that data and uses tokens instead.

You relieve your employees from password and security management. Your provider assumes these responsibilities and provides secure and easy access. This centralizes and solves a common problem among employees.

2. How Does It Work for My Employees?

Most employees login to between five and 15 systems for work. This makes passwords unmanageable and unsafe. This is true no matter the scenario.

First, an employee will use a single password for all systems. If one malicious person gets that password, all systems are compromised. Required password updates come at different times per solution, complicating the single-password approach.

Second, the user uses multiple passwords for each solution. The user must either write them all down or use a spreadsheet. Both of these methods are risky and inefficient.

Finally, users can try and memorize all passwords. This is highly unstable and unlikely as passwords change frequently.

Federated systems arose because of widespread software adoption across verticals. Much of the desired productivity has been lost to IT service calls regarding passwords. Federated solutions limit frustrations and get your employees back on track.

3. What Makes It More Efficient for Businesses?

A substantial number of helpdesk calls are about lost passwords. This can cost businesses hundreds of dollars per day. It keeps employees on the phone away from their work.

Employees may need critical information before a high-impact meeting. Being unable to access this information would be a disaster. This frustrates employees who in turn blame the company.

Logging into different accounts alone reduces productivity. This time adds up each day with thousands of employees.

Federated access guarantees login to all applications from just about anywhere. This applies to any device on which your software can be used. It reduces the risk of lost business opportunities and embarrassment.

4. How Does It Save Money for My Business?

IT failures cost money. You may have a powerful IT team working on top tech solutions. Do you want their time spent on the phone fixing passwords?

FIM easily integrates with new software solutions as well. It streamlines the onboarding process for existing employees. They don’t face barriers to accessibility as you start new initiatives.

Your employees will become more comfortable using your critical software. Companies thrive when work environments are seamless and accessible. Your tech will welcome expert and novice employees alike.

5. What’s the Difference Between FIM and SSO?

Single sign-on (SSO) solutions are more insecure than FIIM. SSO manages your passwords for you without encryption. Internal IT teams must still manage individual SaaS logins for all employees.

For this reason, it’s easy for former employees to still have access. Many companies will end up paying licensing for old employees as well. SSO may somewhat simplify processes for employees, but they are not efficient or secure.

The key difference is in management. FIM is a service managed by a provider. This provider is there for security and business as well as your employees. SSO alone is a tool managed by employees and internal teams.

6. How Does It Help with Compliance?

Are you a global company? International compliance laws might impact your data management. Specifically, the storing and management of personal information. If you have personnel abroad, you likely must comply with GDPR.

It’s your FIM provider’s business to keep your business compliant. They will be ready for accountability in this specific area. You won’t have to devote heavy resources towards preparing yourself.

Your federated access solution has security by design. These are security features you’re unlikely to adopt itself. Partnering with a provider for compliance reasons is a smart way to go.

7. Can I Use It on Multiple Devices?

Most mobile devices will support federated identity options. They are flexible in how they deliver applications and use cases. It’s in their interest to provide business solutions to users as well.

Your employees’ can use their same digital identities as at work. You must ensure your service integrates with mobile platforms as well. This may be an important factor in your adoption.

Software proliferation is a struggle and an advantage. As technology grows more integrated, accessibility will become more consolidated and secure. Give your business the advantage it needs right away.

Partner with Simeio

Your company depends on technologies. Bot are you getting the best performance, access, and security?

Simeio integrates with over 70 business-critical applications from leading software companies. Governance, identity, and risk management are at your fingertips. We provide predictive analytics, managed services, and more as well.

Contact us today for a short conversation. We’ll prepare a customer solution that moves your business forward.